Overview
The Employee Experience Certificate module helps HR managers create and print professional employee experience certificates as PDF directly within Odoo 19.
Supports v 19.0 — available directly on the Odoo Apps Store.
Description
Issuing an employee experience certificate is a routine but essential HR task, whether for a departing employee or a current staff member who needs proof of employment. Many HR teams still rely on Word templates and manual editing to produce these documents, which is time-consuming and prone to inconsistency. The Employee Experience Certificate module addresses this by allowing HR teams to generate and print an employee experience certificate as a PDF directly from within Odoo 19 HR, using data already stored in the employee records.
Key Features
- Dedicated Certificate menu added under the Employee module in Odoo 19
- Ability to create a dedicated experience certificate record for each employee with relevant HR details
- One-click PDF generation of the experience certificate from the Action menu
- No-delete policy on created certificate records, preserving a permanent HR audit trail
- Automatic population of employee name, date of joining, date of leaving, designation, and purpose of certificate in the printed PDF
- Support for creating multiple certificate records for the same employee, for example for different purposes or dates
How It Works
After installing the module, a Certificates menu becomes available under Employee → Configuration → Certificates in Odoo 19 HR. From this menu, HR staff can open the list view of Experience Certificates and create a new record for an employee. When creating the record, the relevant employee details are captured, including employee name, date of joining, date of leaving, designation, and purpose of the certificate. Once the record is saved, HR users can generate the employee experience certificate PDF instantly using the Action menu, without needing to open a separate document editor or Word template. Because certificate records cannot be deleted once created, every issued certificate remains part of the company's HR history.
Business Use Cases
This module is intended for HR managers and administrators using Odoo 19 who need to issue an employee experience certificate to departing or current employees, with data pulled directly from existing employee records rather than typed manually into a separate document. It is useful in situations such as an employee resigning and requesting proof of their tenure and designation, an employee needing a certificate for a specific external purpose, or HR needing to reissue a certificate for the same employee under different circumstances, since multiple certificate records can be created per employee. Because the module works on Odoo.sh and On-Premise deployments across both Community and Enterprise editions, it fits organizations running Odoo 19 HR on either of these platforms, provided the Employees (HR) module is installed.
Frequently Asked Questions
Can the certificate PDF template be customized?
The default PDF template includes standard fields: employee name, date of joining, date of leaving, designation, and purpose. Custom layouts or additional fields are not included by default; customization would need to be arranged separately with the module provider.
Can more than one certificate be created for the same employee?
Yes. The module allows multiple certificate records to be created for the same employee, for example when certificates are needed for different purposes or different dates.
Is this compatible with Odoo Community edition?
Yes, the module is compatible with Odoo 19.0 on both Community and Enterprise editions, running on Odoo.sh and On-Premise. It requires the Employees (HR) module to be installed. Odoo Online (SaaS) is not supported.
Is there an approval step before printing an employee experience certificate?
No. In the current version, certificate records are created and printed directly, without a separate manager-approval workflow.
Can a certificate record be deleted after it is created?
No. Once an employee experience certificate record is created, it cannot be deleted, which is intended to maintain a permanent HR audit trail.
