Overview
Odoo 18 HR salary certificate module lets HR teams create and print employee salary certificates as PDF with dynamic data and no-delete protection.
Supports v 18.0 — available directly on the Odoo Apps Store.
Description
Issuing salary certificates for employees is a routine HR task, often required for visa applications, bank loan requirements, housing rentals, or other official purposes. This module adds salary certificate management directly inside the Odoo 18 Employees module, allowing HR teams to generate structured salary certificate records and print formatted PDF certificates without relying on Word templates, manual data entry, or separate document software.
Key Features
- Dedicated Salary Certificate Record: Create a structured salary certificate record per employee in Odoo 18 HR with all relevant details.
- One-Click PDF Print: Generate a formatted salary certificate PDF from the Action menu in Odoo 18 with a single click.
- No-Delete Policy: Once a salary certificate is created, it cannot be deleted, ensuring a permanent, tamper-proof HR record.
- Dynamic PDF Data: Employee name, date of joining, purpose of certificate, and date of issue are auto-filled in the PDF from the record.
How It Works
After installing the module, a new Certificates menu appears under the Employee module in Odoo 18. HR administrators can navigate to Employee → Certificates to view a list of salary certificate records. From here, a new salary certificate record can be created for a specific employee, capturing details such as the purpose of the certificate and date of issue. Once the record is saved, the salary certificate PDF can be printed directly from the Action menu, with the employee name, date of joining, purpose, and date of issue automatically pulled into the printed document. Because certificate records cannot be deleted once created, every salary certificate issued remains part of a permanent HR record.
Business Use Cases
HR managers and administrators using Odoo 18 can rely on this module whenever an employee requests an official salary certificate. Typical scenarios include preparing documentation for visa applications, supporting bank loan requirements, or providing proof of employment for housing rentals. Since multiple salary certificate records can be created for the same employee, HR teams can issue separate certificates for different purposes or dates without losing track of earlier records. The structured record-keeping and no-delete policy also support businesses that need a reliable audit trail of certificates issued over time.
Frequently Asked Questions
Can I create multiple salary certificates for the same employee?
Yes, multiple salary certificate records can be created for the same employee, for example for different purposes or dates in Odoo 18.
Can I customize the salary certificate PDF template?
The default template includes standard fields: employee name, date of joining, purpose, and date of issue. For custom layouts, letterheads, or additional fields, you would need to contact the module provider directly, as this is not covered by the standard module.
Does the salary certificate include the salary amount?
The current version includes the purpose of the certificate and standard employment details, but does not include the salary amount. Inclusion of salary figures would require a customized version.
Is this compatible with Odoo Community edition?
Yes, the module is compatible with Odoo 18.0 Community and Enterprise editions on Odoo.sh and On-Premise platforms. It requires the Employees (HR) module to be installed.
Can I delete a salary certificate record once it is created?
No, the module enforces a no-delete policy so that once a salary certificate record is created, it remains permanently in the system as a tamper-proof HR record.
